Projects

Plan, run and cost your projects in one place.

From plan to closeout: vemix combines per-person effort planning, tasks with dependencies, a Gantt view with automatic scheduling and non-staff cost planning (CAPEX/OPEX). Project controlling shows whether a project makes money, capacity planning shows who still has time in the coming weeks. The data is the same as in CRM and time tracking.

Project plan · Gantt
app.vemix.io
JanFebMarAprMay
Concept
Planning
Delivery
Acceptance
Plan Actual (booked)68 % complete
Gantt
dates computed from dependencies
CM I–III
contribution margin per project, customer and employee
4 / 12 / 26 wks
capacity per person and calendar week
Capabilities

Planning with Gantt, project controlling and capacity per calendar week.

Project lifecycle

Projects move through Planned, Active, On hold, Completed and Archived. Activating a project automatically opens planning tasks so time can be booked against them.

Per-person effort planning

Plan effort per assignee in hours. vemix compares planned, actual and remaining effort for each task and across the whole project.

Tasks, dependencies & Gantt

Multiple assignees per task, dependencies (Blocks / Waits for) and a Gantt view with arrows and effort-based progress. vemix calculates dates of linked tasks across working days; move a bar and dependent dates follow.

Project controlling

Service value, revenue, personnel costs and contribution margin I to III per project, customer, employee and function, down to the individual time entry. Selling rates come from the rate card per function, internal cost rates per employee with a validity period.

Capacity planning

Available time against the remaining effort on open tasks, per person and calendar week, as a heatmap over 4, 12 or 26 weeks. Capacity planning only calculates; task dates stay as they are.

Non-staff cost planning (CAPEX/OPEX)

Materials, external services and investments as planned and actual values, split into CAPEX and OPEX, optionally tied to a task and with a status from Planned to Purchased.

Integrated

Connected to CRM, time tracking and contracts.

Won deals from CRM become projects, booked time flows back as actual effort, and related contracts sit directly on the project.

FAQ

Frequently asked questions

How are task dates created in the Gantt?
You can set start and due dates manually, or give a task only a duration in working days and chain it through dependencies. vemix then derives the dates automatically from its predecessors, accounting for weekends and holidays. If a predecessor moves, dependent tasks are recalculated.
Where does project progress come from?
A task’s progress is derived from effort: booked hours against planned effort. You plan effort per person, while actual effort comes from time tracking. If booked effort exceeds the plan, vemix flags it in colour.
Can I create invoices from projects?
Yes. The Quotes & invoices module is available: a project turns into an invoice from the fixed line items of accepted quotes plus the not-yet-billed time entries up to a cut-off date. Hourly rates and flat-rate prices per task, plus the customer’s CRM link, flow in automatically, and used entries are marked as billed. You need no third-party tool for this.
Where do the rates in controlling come from, and do old figures change later?
Selling rates are tied to the person’s function, such as consultant or manager: per project or through a standard rate card, and where needed overridden on the task or the individual time entry. Admins maintain internal cost rates per employee, with a validity period, under Settings → Team; a costing helper suggests a rate, and only the rate is stored, never the salary. By default, only PM admins see costs per employee. When a period is closed, at the latest when it is invoiced, vemix fixes the rates of each time entry. A later rate change therefore doesn’t alter old figures; a period can only be revalued deliberately by an admin, and invoiced entries stay untouched.
Is capacity planning a way to monitor performance?
No, it is planning. It is based on working-time models, absences and planned hours, not on the working time individual people have booked; booked hours only reduce a task’s remaining effort. Everyone sees themselves, managers see their team, and by default PM admins and PM managers see all employees. Whether someone is on leave or off sick is visible only to those who may also see it in time tracking; everyone else sees “absent”. If your company has a works council, this is an important point.

Run your projects with vemix.

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