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Solution · Engineering & planning offices

Projects, on-site time, documents and contracts in one place

vemix combines project and effort planning with mobile time tracking right on site, a tamper-proof, versioned document store and contract management that recognises clauses and deadlines automatically.

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Effort planning per project Mobile time tracking on site Documents as a network drive AI-assisted deadline recognition
New structure · Hall 4
Effort planning · Service phases
In progress
SP 2 · Preliminary100%
SP 3 · Design100%
SP 5 · Construction60%
SP 6 · Tenderingplanned
Deadline detected
VV-2026-0148
Notice deadline
30.09.2026
AI-detectedin 14 days
Time on site
02:14:36
Shared data
Hours, dates, documents and obligations belong to the same project and can all be reached from there.
Time tracking under ArbZG
Breaks, period locks, leave and sick-leave accounts follow the German Working Hours Act (ArbZG) and stay auditable.
AI deadline recognition
Clauses and deadlines are recognised from contracts automatically, and vemix reminds you well before they expire.
How it works

A typical workflow in project business

Four steps take you from the first job to the deadline. Pick a step to see it in the product.

New structure · Hall 4
Phases, effort & staffing
Service phases
SP 2 · Preliminary120 h
SP 3 · Design240 h
SP 5 · Construction300 h
SP 6 · Tenderingplanned
Planned total effort1.240 h
On-site visit · Hall 4running
02:14:36
started 12:30 · booked mobile via PWA
11.06.Hall 4 · on-site visit6,5 h
10.06.Site · measuring8,0 h
Documents · Hall 4On the drive
FileSourceChanged
Statik_Halle4_Rev-C.pdfEmail import12.06.2026
Baugrundgutachten.pdfDrive10.06.2026
Prüfbericht_TÜV.pdfEmail import08.06.2026
The project store is mounted as a network drive. You save in your file explorer, and the file is in vemix straight away, tamper-proof and versioned.
Contracts · Deadlines
Recognised automatically from documents
KI
VV-2026-0148
Maintenance contract lift
Cancel by 30/09/2026
in 14 days
VV-2026-0093
Framework structural design
Renewal by 31/12/2026
in 3 months
VV-2025-0411
Professional liability · proof
Due on 20/06/2026
overdue
Documents & AI

Detect deadlines and obligations automatically

Contracts and official letters are evaluated automatically. Clauses, obligations and deadlines go straight into follow-up.

Deadlines from contracts
Clauses, notice and renewal deadlines are recognised and tracked automatically.
Obligations from official letters
Obligations and deadlines from notices are recognised and scheduled for follow-up.
AI assistant (Claude)
The assistant answers questions about projects, contracts and documents in context.
Notice · District officeRef. 63-2026/4471

The building permit for "New structure Hall 4" is granted subject to the following conditions:

A noise protection report must be submitted by 15/07/2026.

The drainage plan must be presented by 30/06/2026.

The start of construction must be reported by 01/08/2026 at the latest.

AI analysed · 3 obligations, 3 deadlines detected
Detected & in tracking AI analysis
ObligationSubmit drainage plan
Deadline 30/06/2026
overdue
ObligationSubmit noise report
Deadline 15/07/2026
reminded
DeadlineReport start of construction
by 01/08/2026
planned
Automatic follow-up: vemix reminds you 14 days before every deadline.
Explorer & Finder
as a network drive (WebDAV)
vemix documents
tamper-proof, versioned
Email import
attachments straight to the project
Connected
Modules

Matching modules

Each module works on its own, and all of them share the same project context.

Projects
Project and effort planning with Gantt and dependencies.
View module
Time tracking
Hours, period locks, leave and sick days, in line with German working-time law.
View module
Quotes & invoices
Quotes, invoices and e-invoicing (ZUGFeRD), created straight from project and time data.
View module
Contracts
Deadlines under control, clauses detected by AI.
View module
CRM
Contacts, companies and deals in one pipeline.
View module

Get your projects better organised

See how vemix brings planning, documents and contracts together in one tool.

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Effort planning per service phase
Mobile time tracking right on site
Deadlines tracked automatically