vemix.ioSales, projects and time tracking —
in one shared database.
vemix brings together CRM, projects, time tracking, travel expenses, invoices, contracts with e-signatures, a data room, quality management and maintenance. The AI reads your emails and documents and derives activities from them. Through MCP, Claude or ChatGPT work directly in your data.
Everything your team needs, day to day
All modules work on the same data. A won deal becomes a project, a supplier invoice from your inbox goes into the payment run, a signed NDA into the data room. And a controlled SOP takes effect once the team is trained on it.
CRM
Contacts, companies and deals in one pipeline.
Learn moreProjects
Project and effort planning with Gantt and dependencies.
Learn moreTime tracking
Hours, period locks, leave and sick days in line with German working-time law.
Learn moreTravel & expenses
From receipt photo to payout, with official per diem rates.
Learn moreQuotes & invoices
Quotes, invoices and e-invoicing (ZUGFeRD) straight from project and time.
Learn moreAccounts payable
Receive, check, approve and pay, then hand over to accounting.
Learn moreContracts
Deadlines under control, clauses detected by AI.
Learn moreDigital signatures
Sign NDAs and contracts electronically, with a timestamp.
Learn moreData room
Due diligence with watermarks, separated bidder groups and an access log.
Learn moreQuality management
Document control, training, deviations and CAPA, designed for GMP, HACCP and ISO 9001.
Learn moreMaintenance
Plan, assign and evidence recurring maintenance, checks and calibration.
Learn moreContent Marketing
Research topics, draft posts with AI and publish them from your media plan.
Learn moreFinancial planning
In preparationP&L, CAPEX and cash flow, based on the non-staff costs you plan in projects.
Control SOPs, train your team, close CAPAs. Audit-ready at any time.
For GMP, GACP, HACCP and ISO 9001: documents pass through an approval workflow with electronic signatures and only take effect once the sealed PDF/A rendition exists. Training, deviations, CAPA and change control build on the same records, and the audit trail is secured by a hash chain. vemix supports the requirements of 21 CFR Part 11 and EU GMP Annex 11. The validation package is included.
See who is calling before you pick up.
When a contact or company from your CRM calls, the vemix app shows their name and company, even without an internet connection. After the call you create a phone note or a task for the contact right away. Time tracking, leave, sick notes, receipts and QM reports from the mobile view are built in, without a second sign-in.
The app is not yet publicly listed in the Play Store. As a vemix user you can sign up for the beta: email support@vemix.io and name the Google account you use for the Play Store on your phone. Once you are activated, we will send you the link to the beta.
Android 10 or later. There is no iPhone app yet.
A deal becomes a project, and every hour becomes a record.
Won deals become projects in one click. Booked time flows into reporting, export and invoicing. Costs come the other way: travel expenses and approved supplier invoices are posted to the same project as actual costs and entered only once.
Deal won
A lead won through the pipeline.
Project created
Tasks, effort and costs planned.
Time booked
Hours booked onto the project.
Evaluated & exported
Report and export ready.
Invoice created & sent
E-invoice (ZUGFeRD) from time and project, sent straight away.
Every notice period on your calendar in time.
Upload a contract and the AI reads out clauses, reference numbers and deadlines. The deadline cockpit reminds you in good time, before any notice period passes.
Plan effort, see it on a Gantt.
Plan effort per person, link tasks with dependencies and let vemix schedule the dates. The Gantt chart shows progress as booked versus planned hours.
Let Claude work in your CRM.
Connect vemix to Claude via the MCP server. Claude then researches prospects, creates companies, contacts and tasks with ready email drafts and generates presentations, straight into vemix.
Solutions for your industry
Engineering & planning offices
Projects, effort, documents and authority deadlines under control.
Pharma & biotech
GMP quality management, equipment maintenance, project costs and NDAs with e-signature.
Consultancies & agencies
From lead to logged hour in one system.
IT & software service providers
Projects, contracts, system maintenance and API/MCP access.
M&A advisors
Mandate, NDA, data room and fees: the whole deal process in one suite.
Food businesses (HACCP)
HACCP plan, hygiene training, CCP monitoring and deviations, always audit-ready.
Cannabis & medicinal plants (GACP)
GACP and GMP from cultivation to release, with Part 11 signatures.
ISO 9001 for SMEs
Quality manual, document control, training, CAPA and audits in one system.
Your data, protected by design
Hosted in the EU, isolated per company, encrypted in transit, with role-based access and an audit trail for all security-relevant changes.
Frequently asked questions
What does vemix include?
vemix covers CRM, project management, time tracking, travel & expenses, and quotes & invoices with EN16931 e-invoicing (ZUGFeRD). It also includes accounts payable with a review and approval workflow, contracts and digital signatures, a virtual data room for due diligence, and quality management for GMP, GACP, HACCP and ISO 9001 with document control, training and CAPA, maintenance of equipment and systems with recurring work orders, and Content Marketing with topic research, AI drafts and a media plan. All modules share one database. You can mount the central document management as a network drive over WebDAV. Financial planning is in preparation.
Where is my data hosted?
In the European Union, behind Cloudflare for TLS, WAF and DDoS protection. Each company has its own database, so access across companies is structurally impossible.
How is vemix priced?
Per user from three users, with a lean core and modules à la carte. Every edition includes a free trial with no credit card required. See the pricing page for current figures.
Can I import existing data?
Yes. Contacts import via CSV with column mapping and duplicate detection, emails archive via BCC or forwarding, and contracts can be read in by AI on upload.
All your tools in one system
Try vemix free for 30 days. Data import, onboarding and support in German and English are included.
Talk to us
Questions about vemix, onboarding or a tailored quote? Send us a message and we will get back to you shortly.
Stored in the EU. Your entries are transmitted directly and encrypted to the vemix application and stored in data centres in the EU. Privacy policy