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Solution · Food businesses (HACCP)

HACCP, hygiene and evidence, audit-ready in one system

For food manufacturers, caterers, bakeries, butchers and food retail: vemix controls your HACCP plan and work instructions, records hygiene training, monitors critical control points and turns every deviation into a traceable record. When the food inspector or an auditor arrives, the evidence is ready.

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  • HACCP plan as a controlled document
  • Hygiene training with evidence
  • CCP monitoring against critical limits
  • Forms with serial number and QR code
  • Report deviations from a phone
The challenge

What slows food businesses down

  • Binders and loose forms

    Cleaning schedules, temperature logs and work instructions circulate in several versions. Which one is current is anyone's guess.

  • Training without complete evidence

    New starters, shift work, seasonal staff: sign-in sheets go missing and recurring hygiene training gets forgotten.

  • Limit exceeded. What now?

    The correction happens, but who decided and verified what, and when? That is exactly the evidence missing at inspection.

Quality management

What vemix brings to your HACCP routine

The HACCP standard package ships with preconfigured document types, workflows and templates that you adapt to your business.

  • HACCP plan and instructions controlled

    Hazard analysis, HACCP plan, cleaning and hygiene schedules as revisions with an approval workflow. Approval produces a sealed PDF/A rendition; superseded versions are clearly marked as invalid.

  • Hygiene training on record

    Training assignments per recipient group with reminders and refreshers, classroom sessions confirmed on the trainer's device. The qualification matrix shows who is trained on what.

  • CCP monitoring against limits

    Readings at critical control points are checked against critical limits. Exceeding a limit requires a corrective action, and verification is recorded with name and time.

  • Serialised forms

    Issue temperature logs and checklists as form copies with a running serial number. The QR code on every page shows whether the revision is still effective; form reconciliation flags what has not come back.

  • Report deviations from a phone

    Staff report a deviation straight from their phone with up to 10 photos, even without a QM role. QM is notified; investigation and a linked CAPA follow directly.

  • Complaints and suppliers

    Customer complaints and supplier evaluation run as records of their own. The QM tab on the CRM company brings together all QM records for a supplier or customer.

How it works on the floor

  1. 01
    Adopt the HACCP package
    Start with document types, workflows and templates from the HACCP standard package and adapt them to your processes.
  2. 02
    Train your team
    New versions go to the affected recipient groups: for acknowledgement or as training signed "read and understood".
  3. 03
    Monitor control points
    Readings, checklists and forms run alongside daily work; the team reports deviations by phone with a photo.
  4. 04
    Stay audit-ready
    Audit trail, training records and compliance matrix are ready. Auditors can get time-limited read-only access on request.
Standards

Designed for HACCP and the inspections your business faces

The HACCP standard package reflects the principles your business is inspected against, and the compliance matrix maps them to the evidence in the system. Your HACCP concept remains your responsibility, and vemix makes its implementation verifiable.

  • Codex AlimentariusHACCP principles: hazard analysis, critical control points, critical limits, monitoring, corrective actions, verification, documentation
  • Reg. (EC) 852/2004Food hygiene: procedures based on the HACCP principles
  • IFS · BRCGSEvidence for IFS Food or BRCGS audits at hand
  • Official controlFood inspection: training records, readings and corrections on demand

Relevant modules

Quality management
Controlled documents, training, deviations and CAPA, with Part 11 signatures and an audit trail.
CRM
Contacts, companies and deals in one pipeline.
Time tracking
Hours, period locks, leave and sick days, in line with German working-time law.
Contracts
Deadlines under control, clauses detected by AI.
Accounts payable
From inbox to payment in one process.
FAQ

Frequently asked questions

Does vemix replace my HACCP concept?
No. You create the hazard analysis and HACCP concept for your business. vemix is designed to control that concept, put it into daily practice and keep complete evidence. The templates from the HACCP standard package are your starting point.
Can staff in production and sales report deviations too?
Yes. In the mobile app, anyone with vemix access can report a deviation with up to 10 photos via the "Report" tab, even without a QM role. "My reports" shows the status.
How do paper forms work with vemix?
Issue a form as a form copy: each copy gets a serial number and a QR code on every page, and the reason for printing is logged. Completed forms are returned as used; form reconciliation reminds you of open copies and escalates when deadlines pass.
What does an auditor or food inspector see?
When needed, you assign the QM inspector role: read-only, with an expiry date and a visible "Inspection · read only" banner. Alternatively, export training records and the audit trail as PDF/A or CSV.
Where is our data stored?
vemix is hosted by Scaleway in France, with a separate database per company. Approved documents and evidence are additionally stored in immutable WORM storage in the EU.

Keep your evidence ready for the next inspection

See in a live demo how vemix brings HACCP plan, hygiene training, CCP monitoring and deviations together in one system.

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