Welcome to vemix

Welcome to our blog. From here on we’ll write about new features, the ideas behind the product, and how small and mid-sized companies in the DACH region work more efficiently with vemix. To kick things off, we’d like to explain why vemix exists in the first place.

The problem: too many disconnected tools

Most mid-sized teams work with a patchwork of tools: a CRM for sales, a project tool for delivery, a spreadsheet for time tracking, yet another program for quotes and invoices, and contracts somewhere in between. Each system only knows its own slice of the picture. The result: duplicate data entry, broken workflows, and the same recurring question: “Where was that again?”

The idea: one database for all modules

vemix takes the opposite approach. Customers, projects, time, quotes, invoices, contracts and signatures all live in one shared database. Create a customer in the CRM and you can start a project from it, log time, write a quote, turn it into an invoice, and have the related contract signed digitally. It all happens in one application, and you enter each piece of information once.

These modules are available today:

• CRM: companies, contacts, leads and pipeline.
• Projects: tasks, effort, non-staff costs and deadlines.
• Time tracking: at your desk and on the go, including leave planning.
• Quotes & invoices: up to e-invoicing (ZUGFeRD/Factur-X).
• Contracts: with a deadline cockpit and automatic deadline detection.
• E-signature: simple electronic signature (SES) with an RFC-3161 timestamp and a verifiable audit trail.

AI that actually takes work off your plate

AI is built into vemix. Its document AI recognises content in contracts and official letters, including deadlines and obligations, and automatically files documents against the right records, including from local drives. And through the AI assistant (Claude) you can handle research, create contacts, tasks and entire documents straight from the chat.

Hosted in the EU, data protection under the GDPR

It matters to us that your data stays in the EU. vemix is hosted there and tailored to the needs of the German-speaking mid-market, from the language to invoicing law to data protection.

What’s next

The next major item on our roadmap is financial planning (P&L, CAPEX and cash flow) based on the project and cost data you already capture. As soon as there is news, you’ll read it here.

If you’d like to try vemix: you can start for free any time. We’d love to have you on board.